Sound & AV equipment rental in Dallas-Fort Worth, delivered, set up and tuned for you.
Speakers, subwoofers, wireless microphones, mixers, line arrays and full corporate AV systems, across Dallas, Fort Worth and the surrounding metroplex. Our crew brings it, builds it, tunes it to the room and sound checks it, then picks it up after the event. An AV technician can stay to run it if you would like one.
Rent sound equipment.
Sound equipment rental in Dallas usually means a warehouse counter, a stack of road cases and a friendly wave goodbye. Dallas Event Audio works the other way. Everything we rent is delivered, assembled, powered, line-checked and sound checked by our crew, then picked up after the event, because the half of the job that decides whether a room sounds right is the half that happens after the gear is through the door. An on-site AV technician can stay to run it on request, and for complex setups we recommend one.
Speaker placement, gain structure, where a subwoofer sits relative to a hard wall, how a wireless microphone behaves once four hundred phones join the venue Wi-Fi: all of that happens after the packing list, and all of it is the difference between audio people notice and audio that just carries the room. That work is what you are renting alongside the boxes.
Dallas Event Audio has been doing this in Dallas-Fort Worth since 2001 and we own what we send out. Every system that arrives is one we own and have already used, in rooms like yours. If you want a full picture of what the company does rather than what it rents, start at our audio services.
What we rent
Six categories cover almost every booking. Most events use two or three of them together, quoted as one system on one contract with one load-in.
Powered speakers & PA systems
The backbone of nearly every rental. Powered speaker rental and PA system rental sized to the room rather than to a catalog tier: a pair of tops on sticks for a backyard reception, a properly distributed system for a ballroom where the back tables should hear the toast as clearly as the front. Stands, cabling and distribution come with it, and an AV technician can stay to run it if you would like one.
Subwoofers
Low end is what makes a dance floor feel like a dance floor rather than a room with music in it. We run BassBoss subwoofers because they stay tight at volume, and because they let us put weight under a system while conversation at the bar stays easy. Placement is done on site, by ear, in your actual room.
Wireless microphones
Handheld, lapel and podium microphones, plus the receivers, antennas and frequency coordination that keep them working in a building full of competing signals. Every microphone we send out runs through our AI-powered De-Feedback system, which listens for the frequencies about to ring and pulls them down before anyone in the room hears it happen.
Mixers & presentation audio
Audio mixer rental for everything from a two-microphone panel to a live band with a full input list, along with the presentation audio that corporate rooms need: laptop inputs, program audio, video playback, podium feeds and a clean recording output if the client wants one. Digital consoles are available where the input count justifies them.
Line array systems
Long, tall or loud rooms: festivals, raves, night clubs, large-venue general sessions, anything where a point-source system would be shouting at the front row to reach the back one. Line array rental comes with the heavy duty stands or the ground support the venue requires, and the crew to set it up safely.
DJ equipment
Media players, DJ mixers, all-in-one controllers, booth monitors and booth facades, for people who have already hired a DJ or who are the DJ. Rented on its own or, far more often, underneath a system we are already supplying. If your DJ has a rider, send it and we will match it.
Everything connects to everything else
Every system we build takes professional XLR inputs, laptop and phone connections, DJ controllers, podium microphones and instrument feeds, so a presenter, a band and a DJ can all plug into the same rig across one evening, and the rig stays built from the first segment to the last. Projection, screens, uplighting and effects can ride the same booking and the same load-in. See projector and screen rental, fog and haze rental, or the full equipment list.
Audio equipment and sound system rental across Dallas-Fort Worth
Audio equipment rental, sound system rental and pro audio rental all describe the same booking here: speakers, subwoofers, microphones, a mixer and the cabling that ties them together, sized to your room and delivered to your venue.
Whether you searched for sound system rental near me from a hotel in Irving or for audio equipment rental in Dallas for a warehouse party in the Design District, it is the same catalog and the same crew. Pro audio rental from us means the gear working sound engineers use: the powered tops, BassBoss subwoofers, digital consoles and wireless microphones described above, all of it ours and already used by our crew in rooms like yours.
Every sound system rental arrives set up, line-checked and sound checked with your DJ, band or presenter, and we come back to pick it up after the event. Who runs it on the day is set per booking. An AV technician is available on request, and for complex setups, such as a panel with several open microphones or a band with a full input list, we recommend one on site. If your DJ or your own mixing engineer is running the system, we set it up, sound check it with them and come back after the event.
Tell us how the day runs and we will quote the audio equipment rental that fits it, from a two-speaker party rig to a full audio visual equipment rental with projection and screens on the same load-in.
What sound & AV equipment rental costs in Dallas
Every quote is built for the room, and it is worth explaining why. A published range that runs from a two-speaker party rig to a festival line array is technically true and completely useless. It misprices both ends and says little about yours.
What we can do is tell you what moves the number, so you can size your own budget before you ever speak to us. Four things account for nearly all of it.
Factor oneGuest count and room volume
Room volume drives the size of the system more than head count does. A hundred and fifty people in a low-ceilinged private room needs a fraction of the system that the same hundred and fifty need in a converted warehouse with thirty-foot ceilings and concrete everywhere. Tall, hard, reverberant rooms are a common reason a system gets bigger.
Factor twoHow many spaces need audio
A wedding is usually three audio events, not one: a ceremony outside, cocktails somewhere else, a reception in the ballroom. Each space needs its own coverage. A corporate event with breakout rooms works the same way. One room is one system; three rooms is closer to three.
Factor threeWhat has to happen through the system
Background music is the cheap end. Speeches with wireless microphones, a live band with a full input list, a DJ with real low end, video playback with synchronized audio and a hybrid stream all stack inputs, outputs and hours on top of each other. Tell us the run of show and the number tightens fast.
Factor fourAccess, timing and the venue
A ground-floor load-in with a dock at two in the afternoon and a fourth-floor ballroom with one service elevator and a ninety-minute turn between events are two different jobs. Distance from Dallas-Fort Worth, union rules, power availability and required certificates of insurance all sit here too.
The quote includes the parts other quotes add later
Delivery, setup, tuning and strike are in the number we send you, along with an on-site technician if you would like one. Send the date, the venue and roughly how many guests and you will have an itemized quote back within 24 hours. Ask for one here and we will send you a straightforward quote within 24 hours.
Which system for which room
A rough map from the event you are describing to the equipment that usually goes with it. Every one of these gets adjusted once we know the venue, but it will tell you whether you are in the right neighborhood.
Backyard party or private roomUp to about 75 guests
A pair of powered tops on stands, one subwoofer if there is dancing, a small mixer and a wireless handheld for whoever is making the toast. This is the classic party speaker rental booking, and our crew sets it up, sound checks it and checks the power, which is what keeps the evening on the rails when the extension cord on the patio turns out to share a breaker with the caterer.
Wedding ceremony and reception100 to 300 guests, two or three spaces
Discreet ceremony coverage with lapel or podium microphones, a separate cocktail system, then tops and subwoofers for the reception. All of it set in one visit and sound checked with your DJ or band, with an AV technician on the room for the evening if you would like one. A recent one, start to finish: a ceremony in a downtown Dallas garden on two lapel microphones running De-Feedback, two EV ZLX speakers placed for the rows of chairs and a condenser microphone over the string quartet, then a reception under a covered pavilion with open sides, where a pair of BassBoss DV12s, a cabinet built to run outdoors, held a full dance floor under the string lights. Ceremony audio has its own page, wedding AV rental, and pairs naturally with low-lying fog for the first dance.
Corporate meeting or conference50 to 500 attendees
Presentation audio built around intelligibility rather than impact: podium and lapel microphones, laptop and program audio, a mixer sized to the panel, distributed coverage so the back of the room hears the same sentence as the front. Add screens and projection and it becomes a full corporate AV rental.
Church, school or civic hallFixed rooms with difficult acoustics
Hard surfaces, high ceilings and a lot of live speech: the conditions that make microphones ring. This is where the De-Feedback system matters most, and where flat-panel speakers often beat conventional boxes, because they throw evenly down a long room, so row twenty hears what row three hears. The last sanctuary we did this way was limestone from floor to ceiling: two DML500 flat panels on stands either side of the altar and two subwoofers on the floor covered the whole room, with our technician on the console in the corner.
Club night, rave or festival stageLoud, long or outdoors
A line array up on stands over a ground stacked subwoofer array, serious low end underneath, DJ equipment in a proper booth, and enough headroom that every piece of it is loafing for six hours. Usually booked as a full production package alongside lighting and lasers. See rave and night club events.
Wireless microphone rental, with the feedback handled.
If you have searched for wireless microphone rental near me, you have probably also sat through the moment a microphone finds its frequency and the whole room flinches. That moment is a predictable interaction between a microphone, a speaker and a room, and it is solvable.
Every microphone we rent runs through our AI-powered De-Feedback system. It listens continuously to what is coming back into the microphone, identifies the narrow frequencies that are about to ring, and pulls them down before they become audible, so a speaker can walk in front of the speakers, a bride can hold a microphone at arm's length, and everyone stands wherever they like.
We rent handheld microphones for toasts and Q&A, lapel microphones for officiants and presenters who need their hands, and podium microphones for anything with a lectern, plus the antenna distribution and frequency coordination that keep a dozen channels from stepping on each other in a crowded building. Full detail on feedback-free microphone rentals.
Corporate AV sound rentals
Corporate audio has a different job than event audio. What people take away from a conference is whether they understood the presentation. Intelligibility is the whole brief.
Conferences & business meetingsMulti-session, multi-room
General session audio with distributed coverage, breakout rooms on their own systems, podium and lapel microphones for every speaker, and a technician who knows the run of show so transitions stay tight rather than becoming dead air. Certificates of insurance go to the venue in advance as a matter of course.
Training sessions & presentationsLaptop, video and program audio
Clean laptop and program audio into the room, synchronized with whatever is on screen, plus a microphone that lets a trainer move around rather than stand rooted to a lectern. Small rooms show every detail of a system, because the audience is close enough to hear all of it.
Panel discussions & seminarsFour to eight open microphones
Panels are the hardest audio in the corporate world: several live microphones at once, all pointed at the same speakers, all in front of an audience with questions. This is a mixing job, and it is the clearest case for keeping someone on the console for the whole session.
Company events & large-venue audioAwards, launches, holiday parties
The evening half of corporate work: awards, product launches and holiday parties, where a presentation system has to become an entertainment system in the same room on the same night. Sound, lighting and effects on one contract, one load-in and one point of contact. See corporate events.
Audio visual equipment rental in Dallas-Fort Worth
Audio visual equipment rental and sound equipment rental usually describe the same booking. Someone searching for an audio visual company in Dallas normally needs speakers, microphones, a mixer, something on a screen and often a person to run all of it, on one quote and one load-in. That is the booking we take, with an AV technician on request, and it is why the audio visual rentals on this page are built and quoted as one system rather than as a shopping list.
An audio visual rental here starts with the sound, because sound is what an audience notices first and forgives least. Around it we add projection and screens on the same load-in, video and program audio routed into the room properly, playback for walk-in and walk-out music, and a live stream feed where the event has a remote audience. See projector and screen rental and live streaming services for the video side.
Worth being clear about what we are. Dallas Event Audio is an event AV rental company: we bring the equipment to your venue, build it, sound check it and take it away again. Permanent installation and building integration are a different trade, and we leave those to the firms that do them full time. If your event is in a room for one day, we are the right call. Everything the audio side covers is on our audio services page.
DJ equipment rental in Dallas
You can rent DJ equipment from us as a booth in its own right: media players, a DJ mixer, an all-in-one controller if that is what your DJ prefers, booth monitors so the person playing can hear the room, and a facade to tidy the front of it. Three kinds of people ask for a DJ setup rental. A DJ who flew in with a laptop or a thumb drive and a pair of headphones, a client whose DJ works off house equipment, and a host who is running the music from a laptop themselves. The traveling DJs are the ones we see most: they walk in, find the booth built and line-checked, plug in, sound check with our crew, and tell us afterward how good the system sounded.
If your DJ sent a rider, send it to us with the inquiry. Matching a rider is straightforward when we see it early and awkward when it arrives the week of the event, and it is usually the difference between a DJ walking up to familiar gear and a DJ improvising in front of your guests.
What sits underneath the DJ gear rental matters more than the gear itself. A controller feeding an undersized PA is the common way a dance floor falls flat, so DJ sound equipment rental here is quoted with the speakers and the subwoofers that suit the room. Our BassBoss subwoofer rentals are what we put under most dance floors. Full detail on the booth itself is on the CDJ and DJ equipment rental page, and if you would rather we brought the DJ too, that is our DJ service.
How an equipment rental runs
Four steps, and you are only involved in the first one.
Tell us the event
Date, venue, rough guest count and what has to happen through the system. That is enough for a real quote within 24 hours.
We spec the system
We size the rig to your actual room and send an itemized quote with delivery, setup, pickup and any technician time included.
We deliver and build it
We arrive inside the venue's load-in window, build the system, run and dress the cabling, then line-check and tune it to the room before guests arrive.
We sound check it and strike it
We sound check with your DJ, band or presenter, then come back after the event to strike everything. If you book an AV technician, they stay on the room riding levels and handling microphones, and we recommend one for complex setups. Every cable is ours to run.
Rentals by event
Same catalog, different brief. If your event is on this list, the page behind it will be more specific than this one.
Weddings
Ceremony, cocktails and reception audio across two or three spaces, set in one visit and sound checked with your DJ or band.
Corporate events
General sessions, breakouts, panels and awards nights, with presentation audio built for intelligibility.
Raves & night clubs
Line array, serious subwoofer arrays, DJ booth and lighting as a single production package.
DJ equipment rental
Media players, mixers, controllers and booths, for the DJ you have already hired or for you.
Full audio services
Everything the company does on the sound side, including production work that goes beyond a rental.
Lighting & effects
Uplighting, dance floor lighting, lasers, fog and haze, on the same booking and the same load-in as your audio.
Where we deliver
We are based in ZIP 76053, roughly halfway between Dallas and Fort Worth, and deliver within about forty miles of it. These are the cities we are in most weeks.
Dallas
Downtown ballrooms, Design District warehouses, Deep Ellum venues and everything between.
Fort Worth
Stockyards venues, downtown hotels and the west side wedding barns.
Plano
Corporate campuses, conference space and Legacy-area events.
Southlake
Country clubs, private estates and Town Square venues.
Frisco
Hotel ballrooms, corporate meeting space and stadium-district events.
Arlington
Entertainment district venues, university space and large-format events.
Irving
Las Colinas corporate AV, hotel conference centers and canal-side venues.
McKinney
Historic downtown venues and north-county wedding properties.
Garland
Civic halls, churches and event centers on the east side of the metroplex.
Searching for sound equipment rental near me?
If you are inside the Dallas-Fort Worth metroplex, near me almost certainly means us. We deliver to Dallas, Fort Worth, Plano, Southlake, Frisco, Arlington, Irving, McKinney, Garland and the surrounding cities, and we go further for the right event. The venue matters more than the mileage. Tell us where the event is and we will tell you straight away whether we are the right vendor for it, and point you to a better fit on the occasions we are further out than makes sense.
What you are renting
A technician when you want one
Every rental includes delivery, setup, tuning, a sound check and strike afterwards. An on-site AV technician can stay to run the event on request, and for complex setups we recommend one, because the person running the system is a big part of what makes it work. If your DJ or your own mixing engineer is running it, we sound check with them and come back for pickup.
Gear we own and know
Every system is ours. The system that arrives has been used by us, in rooms like yours, so we already know how it behaves when a venue's power turns out to be less than the floor plan promised.
Insured and venue-ready
Dallas Event Audio is fully insured and has operated in Dallas-Fort Worth since 2001, with certificates of insurance sent directly to your venue before load-in, so the paperwork is done before the truck arrives.
Sound equipment rental questions
Do you deliver sound equipment in Dallas?
How much does it cost to rent PA speakers in Dallas?
What is included in a rental?
Can DJs and presenters connect to your systems?
Do you rent audio visual equipment as well as sound?
Can I rent DJ equipment without booking a DJ?
Do you provide corporate AV sound rentals?
Can I rent wireless microphones on their own?
What size sound system do I need for my event?
Do you rent sound equipment for weddings?
Can I rent a line array system?
How far in advance should I book?
How do I get a quote for sound equipment rental?
Tell us the date and the room. We’ll spec the system.
The date, the venue, roughly how many guests and what has to happen through the system is enough for a real quote, with delivery, setup and pickup already in the number. Tell us about your event and you'll hear back from us today, with a straightforward quote within 24 hours.